REGULAR SCHOOL BOARD
MEETING APRIL 6, 1999
Kirby-Smith Center Tuesday, 7 p.m.
Mission Statement--In cooperation with parents, teachers, and the community, Alachua County Schools will provide student-focused learning for all students, enabling them to live productive lives as responsible citizens in a democratic society.
AGENDA
A. PRELIMINARY ITEMS
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF BOARD MEETING OF MARCH 23, 1999
4. ADOPTION OF AGENDA
5. BOARD MEMBER ANNOUNCEMENTS
6. RECOGNITION—The State Farm Good Neighbor Award ……………….. Jane Wahl
7. CITIZEN INPUT (This provides citizens the opportunity to address the Board prior to the regular business meeting. It is requested that citizens keep their comments to approximately five minutes.)
B. SUPERINTENDENT REPORT—PRESENTATIONS/REPORTS/ACTION ITEMS
1. ACTION ITEMS
a. The Naming of Elementary School "E" ..............................................Marazza
The Regular Board Meeting will be recessed.
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PUBLIC HEARING--(This is the opportunity for the public to present testimony on this issue. It is requested that speakers keep their comments to approximately five minutes.) A public hearing will be held at 7:30 p.m. to consider the following:
1. Proposed Charter School Contracts........................................................... Boyd
a. Expressions Learning Arts Academy, Inc.
b. Love to Learn Educational Center, Inc.
c. The Einstein Montessori School, Inc.
d. The Alachua Learning Center, Inc.
2. Proposed School Hours .....................................................................................Marazza
The Public Hearing will be adjourned and the Regular Board Meeting reconvened.
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b. Alachua County Value Adjustment Board, 1999 ...............................Marazza
As provided for in Chapter 194, Florida Statutes, the Value Adjustment Board is comprised of three County Commissioners and two School Board Members. Clerk of the Circuit Court, Mr. J.K. Irby, is requesting the election of two members and an alternate to serve on the Alachua County Value Adjustment Board for 1999.
c. Student Cases.......................................................................................Wittmer
(1) Student Case No. 99-22-X
(2) Student Case No. 99-23-Xd. Proposed Revisions to Policies—First Reading ..............................Marazza
The Alachua County School Board Policy Manual is being revised. The policies are categorized as follows:
Schedule A – Proposed New Policies
Schedule B – Proposed Policies to be Amended
Schedule C – Proposed Policies to be Repealed
Schedule D – Proposed Policies to be Re-codified OnlyRECOMMENDED ACTION: The Superintendent recommends that the School Board approve the proposed revisions for advertising and schedule a public hearing for 7:30 p.m. on May 4, 1999.
e. Revisions to School Board Policy BCFC, School Advisory Councils— Second Reading.................................................................................... BoydA public hearing was held March 23, 1999, to consider revisions to Policy BCFC.
RECOMMENDED ACTION: The Superintendent recommends that the School Board adopt Policy BCFC, School Advisory Councils, as revised.
f. New/Revised Job Descriptions—Second Reading ..........................Cake
A public hearing was held March 23, 1999, to consider new/revised job descriptions that establish work responsibilities for career service and professional/technical and administrative positions.
RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the new/revised job descriptions as presented.
g. Approve Criteria for Board Members’ Annual Evaluation of Superintendent ......................................................................................................................Chairman
C. SUPERINTENDENT REPORT—Consent Agenda.............................................Marazza
RECOMMENDED ACTION: The administration recommends that the School Board approve the Consent Agenda as described in items 1.-23.
1. Employment of Personnel--Attachments A & ................................................ Cake
2. Change Orders Approved Under Policy FM (Construction Contract Change Orders) to be Included in Official Minutes--Attachment C..............................Tougaw
3. Bids and Requisitions--Attachment D.............................................................Chambers
4. Donations.......................................................................................................... Chambers
It is requested that the Board approve the donations made to the district by the following individuals, businesses, and organizations:
Dr. & Mrs. Thomas Young
Department of Business & Professional Regulation
Freida Sessions
Dr. Chester Leathers
Alachua PTA
Florida Farm Bureau
Albertsons
City of Archer
Flad & Associates
Target
AFJROTC Booster Club
Holy Trinity Episcopal Church
Susan Grantham
Joseph & Pat Alba
M.A.D. D.A.D.S.
Hawthorne First United Methodist Church
Irby PTA
The Home Depot
Pappas & Tapley Orthodontics
Newberry Elementary PTA
Robert D. Respess
City of Gainesville
Jana Middleton
Cynthia Hines
Alachua Pizza Hut
Friends of the Library
American Legion Post #149
Marion Valente
Mitchell French
Wal-Mart Foundation
Computhon
A-1 Sewing
Hawthorne Chamber of Commerce
Terwilliger PTA
Keith Schneider
Suskin Realty, Inc.
Westwood PTA
Alison Law
Kaydie Vistell
5. Cooperative Agreement with Youth Soccer, Inc. ...................................................Chambers
This agreement provides for Youth Soccer’s use of printing services.
6. Inventory Droppage Report for October 17, 1998 Through March 25, 1999 ......Chambers
A list of equipment is submitted to be dropped from property records due to
fair wear and tear, vandalism, theft, trade-ins, sales, etc. Please note
inventory droppage report is reported three ways: (1) by Property Number,
(2) by School, and (3) by Classification Summary.7. Budget Amendment #3..............................................................................................Chambers
Budget amendment number three includes all budget changes in the General
Fund for the period September 3, 1998 through February 28, 1999. This
budget amendment represents an increase in the General Fund in the
amount of $1,962,397.75.8. Budget Amendment #4..............................................................................................Chambers
Budget amendment number four includes all budget changes in the Special
Revenue Funds for the period January 1, 1999 through February 28, 1999.
This budget amendment represents an increase in the Special Revenue Funds in the amount of $862,524.9. Revision of the Alachua County School Health Plan..............................................Dukes
Revision of the Alachua County School Health Plan is requested to reflect staffing changes due to the recently approved Pilot Nurse project.
10. Agreement for Sitework Improvements with Alachua County............................Tougaw
The agreement provides for cooperation with the county in construction of improvement on SW 24 Avenue and School House Road for Elementary School "E." The Board will pay up to $84,078.10 for the 24 Avenue improvements to be constructed by the county-procured contractor and may elect to use the county-procured contractor for School House Road improvements at a cost of up to $143,003.55.
11. Extended School Year Programs, 1999..............................................................Boyd
An informational packet has been prepared for the Extended School Year Programs, 1999.
12. Emergency Immigrant...........................................................................................Boyd
If funded, these funds will be used for curricular materials, teacher training, and translation of documents.
13. 1998-99 Individual with Disabilities Education Act (IDEA), Part B Grant and Part B Preschool Grant BoydThese grants are being amended to incorporate roll forward dollars.
14. Business Technology Education Articulation Agreement with City College.............Boyd
This agreement with the City College will provide advanced credit standing to students enrolling in post-secondary programs of study.
15. Revised Consultant Agreement....................................................................................Boyd
This consultant agreement is a revised version of an agreement approved by the Board on November 3, 1998. The agreement provides $48,400 from a Federal Head Start Nutrition Grant to acquire consultative services.
16. Project T.E.A.C.H. (Teacher Education and Compensation Helps)........................Boyd
Project T.E.A.C.H. will provide scholarships for Head Start/Pre-K Intervention staff to work toward earning an AS Degree in Child Development and Education or a Child Development Associate Credential and establish a partnership for the sharing of expenses by the scholarship recipient, the Head Start/Pre-K Early Intervention programs, and the T.E.A.C.H. Early Childhood Scholarship Program.
17. Schematic Design Documents (DOE Phase I) for Project SBAC CB632--Westwood Middle School Master Plan, Phase I Additions and Renovation...............................TougawFlad and Associates of Florida, Gainesville, Florida, have prepared Schematic Design Documents for the construction of this project. It is requested that the Board approve these plans as presented.
18. Design Development/Construction Documents (DOE Phase II/III) ........................Tougaw
(a) Design Development/Construction Documents (DOE Phase II/III) for Project SBAC CC634--Mebane Middle School Parking and Site Improvements Craig Salley and Associates, Gainesville, Florida, have prepared Design Development/Construction Documents for the construction of this project. It is requested that the Board approve these plans for submission to the Department of Education and establish a bid date for this project.(b) Design Development/Construction Documents (DOE Phase II/III) for Project SBAC CB709--Santa Fe High School Roof Repair/ReplacementA/R/C Associates, Gainesville, Florida, have prepared the revised Design Development/Construction Documents for the construction of this project. It is requested that the Board approve these plans for submission to the Department of Education and establish a bid date for this project.(c) Design Development/Construction Documents (DOE Phase II/III) for Project SBAC CC744--Gainesville High School Food Court PlazaLong and Associates, Orlando, Florida, have prepared the Design Development/Construction Documents for the construction of this project. It is requested that the Board approve these plans for submission to the Department of Education and establish a bid date for this project.19. Certificate of Final Inspection and Payment..........................................................Tougaw
(a) Certificate of Final Inspection and Payment for Project SBAC CB542--Wiles, Talbot, and Hidden Oak Elementary Mechanical RenovationsThe project engineer and the facilities department staff have inspected this project. It is requested that the Board authorize final payment to the contractor upon total acceptance. Final contract amount is $3,533,774.53.(b) Certificate of Final Inspection and Payment for Project SBAC CB710--Newberry and Hawthorne High School Gymnasium Boiler/Heater ReplacementThe project engineer and the facilities department staff have inspected this project. It is requested that the Board authorize final payment to the contractor upon total acceptance. Final contract amount is $489,696.89.20. Leasing of Relocatable Classrooms for Project SBAC CA821......................Tougaw
Approval is recommended on the leasing of fourteen additional classroom relocatable units with Williams Scotsman, Inc., as per our current lease agreement, which is in effect until June 30, 1999. These units are in addition to the original contract and are being added to accommodate programs and growth at the various locations.
21. Professional Services for 1999 Educational Plant Survey...............................Tougaw
Approval is recommended of School Facility Planners, P.A., Tallahassee, Florida, as the professional consultant to assist in the required five-year educational plant survey to be conducted May 3-7, 1999. The fee for consultant services will be a lump sum of $14,986.
22. Bus Use Agreement.............................................................................................Tougaw
(a) National Multiple Sclerosis Society, North Florida Chapter
Approval is requested for the North Florida Chapter of the National Multiple Sclerosis Society to use school buses to transport students from the YMCA to Camp Immokalee on April 9, 1999, and back to the YMCA on April 11, 1999.
(b) University of Florida Institute of Food and Agricultural Sciences
Approval is requested for the University of Florida Institute of Food and Agricultural Sciences to use school buses for the 1999 Florida 4-H Congress to transport students from UF to various locations in the county on July 27, 28 and 29, 1999.(c) Region V Environmental Education Service project at Broward Community CollegeApproval is requested for the Region V Environmental Education Serviceproject at Broward Community College to use school buses for the State Envirothon at Paynes Prairie State Preserve to transport students between ecostations within Paynes Prairie on April 17, 1999.(d) Alachua County Scholastic Chess Association
The Alachua County Scholastic Chess Association requests the use of school buses for the FCA Scholastic Chess Camp to transport students to different locations within the city July 19 through July 23, 1999.23. Security Trailer for Santa Fe High School ........................................................Tougaw
Approval is requested for replacement of the security trailer and security personnel at Santa Fe High School. A retired School Board employee from Santa Fe High School, James D. Smith, Sr., will be the new security personnel.
D. ADJOURNMENT
NOTE: A School Board workshop has been scheduled for 9 a.m., April 6, 1999, to discuss charter schools and strategic planning.
Persons with disabilities who require assistance to participate in the meeting are requested to notify the Office of the Superintendent at (352) 955-7527 (Voice) or (800) 955-8771 (TDD) at least 48 hours in advance, so their needs can be accommodated.