Florida Department of Education District Policies for Supplemental Educational Services:

It is recommended that all applicants interested in becoming a state approved SES provider contact the District SES Coordinator in each district in which they wish to serve students to obtain basic information to assist them in applying for state approval. District Coordinators may wish to complete this form to provide district policies related to specific topics.

District: Alachua County Public Schools
District SES Teacher Specialist: Mrs. Jennifer Steptoe
Phone Number: 352-955-7070 E-Mail Address: steptojw@gm.sbac.edu

Facility Management:

1. Can contracted vendors use district facilities? Answer: Yes.

2. What are the procedures for facility rental? Answer: Vendors must contact school sites directly. Contract agreements are between vendors and individual school sites.

3. What is the rental fee? Answer: Facility rental fee is a minimum of $80 per 3 hours per classroom.

2. Are school facilities available on weekends? School facilities are available on weekends upon the discretion of the school principal.

Assessment Data:

1.What types of assessment data will be shared with approved SES providers?
Answer: FCAT Results, FAIR and Benchmark Assessments

2. Can SES providers use district provided diagnostic data to develop student learning plans? Answer: Providers must administer their own diagnostic assessments at the beginning of the tutoring period.

3. When will student data be available for providers for this school year? Answer: When students are assigned to providers they also get all available test data.

4. Are post-assessments required by the contract? Answer: Yes: Pre and Post-assessments are required in order to measure student growth during the tutoring period.

Schedules:

Average student and teacher release times schools:
Average Elementary School Student release time: 1:45p.m.
Average Middle School Student release time: 3:30 pm
Average High School Student release time: 3:30 pm

Marketing and Outreach:

1. Does the district have specific policies regarding marketing and outreach for SES? Answer: Yes. All flyers for companies must be pre-approved by the district public information officer. Distribution of SES enrollment applications by providers is strictly prohibited.

2. Does the district have a policy regarding approved SES providers employing district employees? Answer: Yes. Please read explanation below:

Expectations and Guidelines for Alachua County School District Employees Who Are Employed by Supplemental Educational Services Providers

No employee will campaign, recruit, solicit for, or otherwise work for the purpose of gaining students for the provider during hours of employment by the district. This includes talking to parents about a specific provider and the provider’s program.

No district employee may represent an SES provider during parent/student night, school functions at which the employee is required to attend by the district, or other school activities.

No employee may have access to student lists, phone numbers, free/reduced lunch lists, or other student information at any time to be used for the purpose of recruiting students for an SES provider. This is a violation of the Family Educational Rights and Privacy Act (FERPA).

Employees are not to use district materials and supplies, such as paper, pencils, books, computers, printers, crayons, etc. for the purpose of administering the SES program.

Employees of SES providers do not have access to copiers, phones, or other equipment owned, leased or operated by the Alachua County School District, even if the tutor is a Alachua County School District employee.

SES providers are required to supply their tutors with all materials needed to implement and deploy the program described in the provider’s request for application to the State of Florida.

Distribution of materials by providers to school staff requires the permission of the Principal of the school. Distribution of these materials can only take place before or after regular school hours.

No teacher or other employee is allowed to tutor any student who is assigned to that teacher during the regular school day, unless specific permission has been given by the district SES office.

Insurance Requirements, Fingerprinting/Background Checks:

Describe the policy related to the district’s insurance requirements: Proof of general liability ($1,000,000) Proof of auto liability for all owned and non-owned vehicles ($1,000,000) Proof of insurance for Workers’ Compensation * Insurance requirements are covered in item 17 of the contract. Please note that coverage must be provided for the term of the contract Contracts will be approved by the School Board of Alachua County at the earliest date possible following their return to the district. Approved and signed copies will be returned to providers.


Does the district require all provider employees to use the district’s approved fingerprint and background check vendor? Answer: Yes. All provider employees must be fingerprinted at the school district office. What is the cost? $81.25.

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Management

1. Does the district hire school site facilitators for SES? Answer: Yes.

2. Does the district require providers to use specific software for invoicing, developing student learning plans, tracking attendance and reporting students? Answer: Yes. Identify the software? Cayen Software.

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Eligible Students

1. How many students are eligible to participate in SES in the district? Generally about 8000 students

2. How many students may participate in SES each year? Answer: About 800 students

3. How many schools are required to offer SES in the district? Answer: Title I schools who have not made AYP for two or more consecutive years are required.

4. District’s Per Pupil Allocation: This $1313.00 per student



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