Florida Department of Education District Policies for Supplemental Educational Services 2008 - 2009

It is recommended that all applicants interested in becoming a state approved SES provider contact the District NCLB School Choice Coordinator in each district in which they wish to serve students to obtain basic information to assist them in applying for state approval. District Coordinators may wish to complete this form to provide district policies related to specific topics.

District: Alachua County Public Schools
District NCLB School Choice Coordinator: Mr. Dewitt Lewis, Jr.
Phone Number: 352-955-7070 E-Mail Address: Lewisd@gm.sbac.edu

Facility Management:

1. Yes: Contracted vendors may use district facilities. What are the procedures for facility rental? ----Vendors must contact school sites directly.
Facility rental fee: Minimum of $80 per 3 hours

2. Yes:School facilities are available on weekends

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Assessment Data:

1. What types of assessment data will be shared with approved SES providers? 
Answer:FCAT Results & SAT 10

2. Yes: Can SES providers use district provided diagnostic data to develop student learning plans? Answer: When will the student data be available for providers for 2008-2009?

3. Yes: When students are assigned to providers they also get all available test data

4. No: Are post-assessments required by the contract?

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Schedules:

1. Indicate the average student and teacher release times of your schools.

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Marketing and Outreach:

1. Yes: Does the district have specific policies regarding marketing and outreach for SES?

Explain: Distribution of enrollment applications are stricktly prohibited. Student backs and company led campaigns on school campuses is off limits. All flyers for companies must be pre-approved by SES Contact/Coordinator.

2. Yes: Does the district have a policy regarding approved SES providers employing district employees? Please explain the policy:

Expectations and Guidelines for Alachua County School District Employees Who Are Employed by Supplemental Educational Services Providers

1. No employee will campaign, recruit, solicit for, or otherwise work for the purpose of gaining students for the provider during hours of employment by the district. This includes talking to parents about a specific provider and the provider’s program.

2. No district employee may represent an SES provider during parent/student night, school functions at which the employee is required to attend by the district, or other school activities.

3. No employee may have access to student lists, phone numbers, free/reduced lunch lists, or other student information at any time to be used for the purpose of recruiting students for an SES provider. This is a violation of the Family Educational Rights and Privacy Act (FERPA).

4. Employees are not to use district materials and supplies, such as paper, pencils, books, computers, printers, crayons, etc. for the purpose of administering the SES program.

5. Employees of SES providers do not have access to copiers, phones, or other equipment owned, leased or operated by the Alachua County School District, even if the tutor is a Alachua County School District employee.

6. SES providers are required to supply their tutors with all materials needed to implement and deploy the program described in the provider’s request for application to the State of Florida.

7. Distribution of materials by providers to school staff requires the permission of the Principal of the school. Distribution of these materials can only take place before or after regular school hours.

8. No teacher or other employee is allowed to tutor any student who is assigned to that teacher during the regular school day, unless specific permission has been given by the district SES office.

3. Yes: Does the district plan to have provider fairs? Is attendance mandatory for providers? Yes

4. Yes: Does the district plan to schedule an employee fair?

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Insurance Requirements, Fingerprinting/Background Checks

Describe the policy related to the district’s insurance requirements: Proof of general liability ($1,000,000) Proof of auto liability for all owned and non-owned vehicles ($1,000,000) Proof of insurance for Workers’ Compensation * Insurance requirements are covered in item 17 of the contract. Please note that coverage must be provided for the term of the contract Contracts will be approved by the School Board of Alachua County at the earliest date possible following their return to the district. Approved and signed copies will be returned to providers.


Yes: Does the district require all provider employees to use the district’s approved fingerprint and background check vendor? What is the cost? $60.00

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Management

1. Yes: Does the district hire school site facilitators for SES?

2. Yes: Does the district require providers to use specific software for invoicing, developing student learning plans, tracking attendance and reporting students? Identify the software? Cayen Software

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Eligible Students

1. How many students are eligible to participate in SES in the district? Generally about 6500 students

2. How many students participated in SES in 2007-2008? About 900 students

3. How many schools are required to offer SES in the district? This year there were 21 schools K-5

4. District’s Per Pupil Allocation: This $1218.00 per student
 

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