School Board of Alachua County, Florida 

 


Mission Statement:  We are committed to the success of every student!

School Board Meeting

Tuesday, September 16, 2008, 6 p.m.

Kirby-Smith Center Boardroom

 
 
 

 

 

 

 


Performance by Glen Springs Elementary School Student Jan De Los Santos

 

 


A G E N D A

 

 

A.    CALL TO ORDER--PLEDGE OF ALLEGIANCE

 

B.    APPROVAL OF MINUTES

        1.  September 2, 2008, School Board Meeting

        2.  September 9, 2008, Informal School Board Meeting

 

C.    ADOPTION OF AGENDA

 

D.    BOARD MEMBER/SUPERINTENDENT ANNOUNCEMENTS

 

E.    PRESENTATION(S)

        1.  Five Star School Awards  (Liz Stark)

        2.  Alachua County Public Schools Foundation Update  (Taal Hasak-Lowy, Executive Director)

 

F.    CITIZEN INPUT (Fifteen (15) minutes will be provided for citizens to address the Board prior to  the regular business meeting.  It is requested that citizens keep their comments to approximately three (3) minutes.)

 

********************************************************************************************************************

 

PUBLIC HEARING—(This is the opportunity for the public to present testimony on this issue.  It is requested that

speakers  keep their comments to approximately three (3) minutes.)  A public hearing has been scheduled for

6:30 p.m. to consider the following:

 

1.  Adoption of the Millage Resolutions for the 2008-2009 fiscal year and the 2008-2009 Budget  (Birkett)

 

a.     Resolution No. 08-06--Adoption of the Millage Levy for the 2008-2009 Fiscal Year

 

RECOMMENDED ACTION:      The Superintendent recommends that the School Board approve Millage Resolution No. 08-06 as presented.

 

b.     Resolution No. 08-07--Adoption of the 2008-2009 Budget

 

RECOMMENDED ACTION:      The Superintendent recommends that the School Board approve Budget Resolution No. 08-07 as presented.

 

2.  Proposed 2009-2010 School Calendar  (Hollinger)

 

The Public Hearing will be adjourned and the Regular Board Meeting reconvened.

********************************************************************************************************************

 

G.    CONSENT AGENDA

 

RECOMMENDED ACTION:     The Superintendent recommends that the School Board approve the Consent Agenda as described in items 1-16.

 

1.            Employment of Personnel—Attachment A  (Longstreth)

 

2.      Change Order(s)—Attachment B  (Gable)

 

3.      Bid(s) and Requisition(s)—Attachment C  (Hackett)

 

4.      Purchased Products/Services between $12,500 and $24,999—Attachment D  (Hackett)

 

5.      Student Case(s)  (Wittmer)

 

Board approval is requested on the student case(s) as recommended.

 

6.      Professional Services Ranking for Project SBAC R0801—Annual Professional Services for Districtwide Roofing Replacement and Repair Projects  (Gable)

 

Interviews were conducted on August 27, 2008, for the design professional on this project.  It is requested that the School Board accept the following ranking:  1) A/R/C Associates, Inc., Orlando, Florida; 2) Craig Salley and Associates, Architects, Gainesville, Florida; 3) GLE Associates, Inc., Gainesville, Florida.

 

7.          Interlocal Agreement with the Boys and Girls Club of Alachua County  (Caudle)

 

The School Board of Alachua County is contracting with the Boys & Girls Club of Alachua County for $37,186 to provide mentoring and tutoring to at-risk students who attend after-school programs at Boys and Girls Clubs to enhance their academic knowledge and skills.  Funding for this program is provided by the Boys and Girls Club Mentoring grant.

 

8.          Interlocal Agreement with the City of Gainesville for the Teen Zone Program  (Caudle)

 

An agreement has been prepared with the City of Gainesville for the 2008-09 school year to provide a free after-school program for Alachua County students at Kanapaha, Ft. Clarke, and Westwood Middle schools.  The program, known as the “Teen Zone,” will provide recreational and educational activities for participating students.  The approximate cost to the District of replicating this program would be $150,000.

 

9.          Interlocal Agreement with the City of Gainesville  (Caudle)

 

The School Board of Alachua County is contracting with the City of Gainesville for $247,165 to provide 21st Century Community Learning Center activities at the Reichert House and the Teen Zone at the Eastside Park Community Center.  Funding for these programs is provided as a part of the 21st Century grant held by the District.  Program activities are designed to improve students’ academic performance, particularly in reading, and to provide engaging activities when school is not in session.

 

10.      Carlton Palms Educational Center Contracts for Services for Exceptional Students 2008-09  (Black)

                                                  

Four renewal contracts provide services to exceptional students who have been placed at Carlton Palms Educational Center in Mt. Dora.

 

11.      Multi-District Cooperative Agreement for Programs for Deaf/Hard of Hearing for Levy County  (Black)

 

This agreement provides student education services for the deaf/hard of hearing for students from Levy County within grades PK-5 at Norton Elementary School.

 

12.      Agreement with the University of Florida for Audiology Services  (Black)

 

This agreement with the University of Florida provides audiology services for students attending Alachua County schools at an annual cost of $32,500/year.

 

13.      Inventory Droppage Report January 12, 2008, through September 16, 2008  (McNeal)

 

A list of equipment for droppage from property records is submitted due to fair wear and tear, vandalism, theft, trade-ins, sales, etc.  The equipment is reported by property number, school, and classification summary.

14.      Paperwork Reduction Report 2007-2008 (Anusavice)

 

In compliance with s. 1001.42(22) F.S., the 2007-08 Paperwork Reduction Report provides the Board with suggestions collected for paperwork and data collection reduction for submission to the Department of Education.  Each district is required to provide the school community with an efficient method to communicate possible paperwork and data collection burdens and potential solutions.  Staff members have been identified as contacts at each school to receive these suggestions.

 

15.      Tech Prep Articulation Agreement with the Academies of Early Childhood Education and Agriculture and Environmental Resource Programs at the Professional Academies Magnet at Loften High School  (Edwards)

 

Students who complete a Tech Prep Articulated Program in Career and Technical Education are eligible to receive advanced credit standing at Santa Fe College on the basis of program completion and successful completion of a competency exam.

 

16.      Master Inservice Plan  (Shewey)

 

In compliance with state legislation, each District is required to approve their Master Inservice Plan on an annual basis.  In 2007-08 the complete District plan was revised and updated.  No changes are required for the 2008-09 school year, but approval is required for continued use.

 

H.    ACTION ITEMS

 

1.         Selection of 403(b) Vendors  (Sumner)

 

In compliance with 2007 IRS rules and regulations, which now hold school boards more accountable for the operation of the 403(b) plans offered to employees, the Independent Benefits Council (IBC) issued a Request for Proposal (RFP) to establish a Model Plan recommended by the four major education groups to assist school districts.  The Model Plan adopted on January 28, 2008, includes the following vendors for 403(b):  AIG (VALIC), AXA, American Century, Waddell & Reed, and PlanMember Financial Corporation.

 

RECOMMENDED ACTION:      The Superintendent recommends that the School Board approve the 403(b) providers recommended by the IBC and include the following vendors:  ING Retirement Plans, Fidelity Investments, Great American Life Insurance and Legend (Teachers Sharing Answers), and a three-year review cycle of all providers.

 

2.         Cancellation of the December 2, 2008, School Board Meeting  (Boyd)

 

The Annual FSBA/FADSS Joint Conference is scheduled in Tampa, Florida, December 2 through December 5, 2008.  The conference conflicts with the December 2, 2008, School Board meeting.

 

RECOMMENDED ACTION:      The Superintendent recommends that the School Board cancel the December 2, 2008, School Board meeting.

 

3.         Employee Case No. E0809-01  (Longstreth)

 

I.      CITIZEN INPUT  (This provides citizens the opportunity to address the Board following the regular business meeting.  It is requested that citizens keep their comments to approximately three (3) minutes.)

 

J.     BOARD MEMBER/SUPERINTENDENT REQUESTS

 

K.    ADJOURNMENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Persons with disabilities who require assistance to participate in the meeting are requested to notify the Office of the Superintendent at (352) 955-7527 (Voice) or (800) 955-8771(TDD) at least 48 hours in advance, so their needs can be accommodated.