Mission Statement: We are committed to the success of every student!

A G E N D A

Holiday Carols by Glen Springs Elementary Students – Debby Des Forges, Instructor

A. CALL TO ORDER--PLEDGE OF ALLEGIANCE

B. APPROVAL OF MINUTES OF REORGANIZATION AND BOARD MEETINGS OF

NOVEMBER 18, 2008

C. ADOPTION OF AGENDA

- Delete Consent Agenda Item H.9.c., Bus Use Agreement

- Add Consent Agenda Item H.18., Student Case 08-01-X

D. BOARD MEMBER/SUPERINTENDENT ANNOUNCEMENTS

E. RECOGNITION

1. Marching Band Championships—BHS/GHS/SFHS (Gallagher)

2. Alachua Elementary School (Brandenburg)

F. OTHER AGENCIES—Diamond Sports Park Update (Wise)

G. CITIZEN INPUT (Fifteen (15) minutes will be provided for citizens to address the Board prior to the regular business meeting. It is requested that citizens keep their comments to approximately three (3) minutes.)

H. CONSENT AGENDA

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the Consent Agenda as described in items 1-17.

1. Employment of Personnel—Attachment A (Longstreth)

2. Change Order(s)—Attachment B (Gable)

3. Bid(s) and Requisition(s)—Attachment C (Hackett)

4. Purchased Products/Services between $12,500 and $24,999—Attachment D (Hackett)

5. District Consultant(s)—Attachment E (Hackett)

6. Monthly Financials (Ward)

7. Budget Amendments (Ward)

Budget Amendment No. 4 – General Fund, Budget Amendment No. 5 – Special Revenues, and Budget Amendment No. 6 – Capital Projects include changes for the period of October 1, 2008, through October 31, 2008.

8. Donations (Birkett)

Lawton Chiles Elementary PTA Dean Mimms and Angelique Boyer Leonardo and Josie Tolentino Isaac and Kathy Reaves Springfield Law, PA Chris and Illia Cowles Hilton and Linda Bernstein Man Yeon Choi and Jinsook CHOI Kang Thomas and Victoria Dickinson Garry and Kimberly Cooper Min Shi and Shao Ji Cheng Duane and Julia Thompson Keith Pollman David and Julie Ludlow Jeffrey and Lynn Vamer

Scott and Teresa Mann Alexandre Turull and Maria Riviere Jim Craig, Micrographic Inc. Sanja and Deepa Ranka Mr. and Mrs. Stewart Mr. Jeffery Harman Wycoff Financial, Inc. Ms. Amy McGreane Sprio Kiousis Ms. Amy Wagner Mr. Randall Boe Ms. Donna Serzen Mr. Christopher Caes Mr. Brett Shively Mr. David Booker Mr. Dave Long

Mr. Robert Riley Mr. Russell Johnson Mr. Ron Messick Mr. Frank Phillips RiverCross, Inc. Newberry Elementary PTO Alachua Co. Public Schools Foundation, Inc. Williams Elementary PTA Target Macy’s Awards/Fl Education Foundation GRU Disney Worldwide Services, Inc. Jordan Foundation/Compass

9. Transportation Bus Use Agreement(s) (Harrison)

a. Bus Use Agreement with the University of Florida, acting for and on behalf of the Dean of Students Office, for the Gatorship Leadership and Diversity retreat scheduled on February 20 and 22, 2009.

b. Bus Use Agreement with the University of Florida, acting for and on behalf of the Black Student Union, for the 20^th Annual Florida Invitational Step Show on January 8, 2009.

c. Bus Use Agreement with the University of Pennsylvania for the Women’s Rowing event scheduled January 6, 2009, through January 12, 2009.

10. Agreement with Northeast Florida Educational Consortium (NEFEC) (Wise)

This agreement provides for NEFEC to reimburse the School Board $130 of the $240 cost of each student slot, and full reimbursement for all site licenses and training fees associated with the District’s Credit Retrieval Program (CROP).

11. Use of E-Rate Funds (Utley)

Due to increased network traffic and the number of servers used to provide software services to schools and departments, it is recommended that the District authorize the use of $72,282.64 of E-Rate funds to purchase a new Cisco 6500 core network switch, which monitors and directs network traffic to and from the destination.

12. Replacement of Outdated Network/Phone Equipment (Utley)

It is requested that the District allocate $50,000 to replace outdated network/phone equipment at Duval, Metcalfe and Lake Forest Elementary Schools, and rewire A. Quinn Jones Center, and Williams Elementary Schools.

13. Provider Agreement with the Early Learning Coalition of Alachua County, Inc., for School Readiness Funding through EDEP (Caudle)

This agreement with the Early Learning Coalition of Alachua County, Inc., establishes terms for reimbursement for School Readiness services provided to eligible children who attend the District’s Extended Day Enrichment Program (EDEP). The District is reimbursed on a per-student basis for qualifying children participating in the EDEP program.

14. Professional Services Ranking for Project SBAC A0801—Lincoln Middle School Science Classroom Renovations (Gable)

Interviews were conducted on November 21, 2008, for the design professional on this project. It is requested that the School Board accept the following ranking: 1) Craig Salley & Associates, Architects, Gainesville, Florida; 2) The Rickman Partnership, Inc., Gainesville, Florida; and 3) Johnson, Peoples Architects, P.A., Ocala, Florida.

15. Professional Services Fee for Project SBAC A0802—Santa Fe High School New Classroom Building Addition (Gable)

On March 18, 2003, the School Board approved Brame Architects, Gainesville, Florida, as the design professional for this project. It is requested that the School Board approve a negotiated fee of 3.9% of the construction cost, plus additional services and reimbursable expenses, for professional services on this project.

16. Certificates of Final Inspection (Gable)

a. Certificate of Final Inspection for Project SBAC R0702—Kirby-Smith Administration Roof Replacement

This project has been inspected by the project engineer and the Facilities Department staff. It is requested that the School Board authorize final payment to the contractor, upon total acceptance of this project. Final contract amount is $204,344.73.

b. Certificate of Final Inspection for Project SBAC V0702—Loften High School Academy of Business Ownership Renovation

This project has been inspected by the project architect and the Facilities Department staff. It is requested that the School Board authorize final payment to the contractor, upon total acceptance of this project. Final contract amount is $153,470.50.

17. Subgrant Agreement with the State of Florida, Division of Emergency Management for Emergency Shelter Retrofits (Gable)

The Division of Emergency Management has awarded the District a reimbursement Subgrant not to exceed $301,000 for the installation of window and door protection systems on hurricane shelter buildings at Archer Community, Waldo Community, and Williams Elementary Schools. It is requested that the School Board approve this agreement as presented.

I. ACTION ITEMS

1. Amendment to Policy 5517.01, Intimidating Behavior Toward Students—Second Reading (Black)

This policy amendment has been developed to fulfill the requirements of F.S. 1006.147, The Jeffrey Johnston Stand Up for All Students Act, and to address bullying and harassment in our schools. The School Board held a public hearing on November 18, 2008.

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the amendment to Policy 5517.01, Intimidating Behavior Toward Students, as presented.

2. Bid Award for Project SBAC A0701—Westwood Middle School Student Services Addition and Renovations (Gable)

Bids for the construction of this project were received on October 30, 2008.

RECOMMENDED ACTION: The Superintendent recommends that the School Board accept the low base bid of $1,425,000 and additive alternates one and two in the amount of $51,000 and award a contract for construction totaling $1,476,000, to J. A. Standridge Construction, Inc., Melrose, Florida. Completion of this project shall be within three hundred fifty (350) consecutive calendar days from the date indicated in the “Notice to Proceed.”

3. Camp Crystal Fee Increase (Lagotic)

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the proposed fee increase as presented.

4. Cancellation of the January 6, 2009, School Board Meeting (Boyd)

RECOMMENDED ACTION: The Superintendent recommends that the School Board cancel the January 6, 2009, School Board meeting.

J. CITIZEN INPUT (This provides citizens the opportunity to address the Board following the regular business meeting. It is requested that citizens keep their comments to approximately three (3) minutes.)

K. BOARD MEMBER/SUPERINTENDENT REQUESTS

L. ADJOURNMENT

Upcoming Meetings:

·Informal School Board Meeting – Tuesday, January 13, 2009, 9 a.m., Boardroom

·General Business Meeting – Tuesday, January 20, 2009, 6 p.m., Boardroom

Persons with disabilities who require assistance to participate in the meeting are requested to notify the Office of the Superintendent at

(352) 955-7527 (Voice) or (800) 955-8771 (TDD) at least 48 hours in advance, so their needs can be accommodated.