School Board Meeting

Tuesday, September 1, 2009, 6 p.m.

Kirby-Smith Center Boardroom

Mission Statement: We are committed to the success of every student!

A G E N D A

Eastside High School Drum Line, directed by Band Director Joe Hughes

A. CALL TO ORDER--PLEDGE OF ALLEGIANCE

B. APPROVAL OF MINUTES OF BOARD MEETING OF AUGUST 18, 2009

C. ADOPTION OF AGENDA

Add as Consent Agenda Item F. 11., Contract with UF College of Dentistry (Crowell)

D. BOARD MEMBER/SUPERINTENDENT ANNOUNCEMENTS

E. CITIZEN INPUT (Fifteen (15) minutes will be provided for citizens to address the Board prior to the regular business meeting. It is requested that citizens keep their comments to approximately three (3) minutes.)

F. CONSENT AGENDA

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the Consent Agenda as described in items 1-10.

1. Employment of Personnel—Attachment A (Longstreth)

2. Change Order(s)—Attachment B (Gable)

3. Bid(s) and Requisition(s)—Attachment C (Hackett)

4. Purchased Products/Services between $12,500 and $24,999—Attachment D (Hackett)

5. District Consultant Services—Attachment E (Hackett)

6. Final 2008-2009 Budget Amendments for the Period May 1, 2009, through June 30, 2009 (Ward)

Budget Amendment No. 22 – General Fund, Budget Amendment No. 23 – Special Revenues, and Budget Amendment No. 24 – Capital Projects, include final 2008-2009 budget changes for the period of May 1, 2009, through June 30, 2009.

7. Agreement(s) with Carlton Palms Educational Center for Services for Exceptional Students

2009-10 (Black)

Four separate (4) agreements have been prepared for annual renewal of services for exceptional students who have been placed at Carlton Palms Educational Center, Mt. Dora. The agreements cover specialized educational services for students with significant developmental delays, in accordance with their IEPs. Funds are based on the FTE generated for the students by their matrix of services and cost.

8. Termination of Supplemental Educational Services (SES) Contracts (Hall)

Staff recommends that the following Supplemental Educational Service Provider contracts be terminated due to failure of the provider to meet the requirements of the contract. The providers recommended for termination include: Club Z; Educational Tutorial; Learn for Today; Abacus; Tutor U; Beyond the Bell; and Learning for Today.

9. Certificates of Final Inspection (Gable)

a. Certificate of Final Inspection for Project SBAC A0602—Santa Fe High School New Science Classroom Building

This project has been inspected by the project architect and the Facilities Department staff. It is requested that the School Board authorize final payment to the contractor upon total acceptance of this project. Final contract amount is $3,784,086.61.

b. Certificate of Final Inspection for Project SBAC B0702—J. J. Finley Elementary School and Kirby-Smith Administration Building Window Replacement

10. Credit Retrieval Contract with Educational Options, Inc., for 2009-2010 School Year (Wise)

An agreement to purchase subscription to Stars Suite^TM online curriculum, technical support, and teacher training in a credit retrieval program (CROP) for the 2009-2010 school year is presented for School Board approval. Program includes $140,400 for 585 student-slots at $240/each, and $1,000 for the District site.

G. ACTION ITEMS

1. Exceptional Student Education Policies and Procedures 2009-2010 through 2011-2012 —Second Reading (Black)

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the Exceptional Student Education Policies and Procedures 2009-2010 through 2011-2012 as presented.

2. Proposed 2010-11 School Calendar—First Reading (Hollinger)

RECOMMENDED ACTION: The Superintendent recommends that the School Board schedule a public hearing for 6:30 p.m., September 15, 2009, to consider the proposed 2010-11 School Calendar.

3. Annual Contract Renewal of 2010 Group Programs (Health, 125 Plan and Life) and Approval of Depository for the 125 Plan (Sumner)

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the renewal contracts with Blue Cross Blue Shield of Florida (Health), MetLife Insurance Company (Life), and Fringe Benefits Management Company (125 Plan), and the approval of Wachovia Bank, N.A. (Depository) as presented.

4. Approval of 2008-2009 General Purpose Financial Statements and Related Cost Report (Ward)

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the 2008-2009 General Purpose Financial Statements and Related Cost Report for submission to the Department of Education.

5. Amendments to Policies and Adoption of New Policies—First Reading (Boyd)

The School Board held a rule development workshop on July 28, 2009. The proposed amended and new policies are listed in the executive summary.

RECOMMENDED ACTION: The Superintendent recommends that the School Board approve the proposed amendments to policies and adoption of new policies for advertisements, as presented, and schedule a public hearing for 6:30 p.m., on September 15, 2009.

H. CITIZEN INPUT (This provides citizens the opportunity to address the Board following the regular business meeting. It is requested that citizens keep their comments to approximately three (3) minutes.)

I. DISCUSSION ITEM—Hunger Abatement Plan (Eunice)

J. BOARD MEMBER/SUPERINTENDENT REQUESTS

K. ADJOURNMENT

Upcoming Meetings:

·Informal School Board Meeting, Tuesday, September 8, 2009, 9 a.m., Boardroom

·School Board Meeting, Tuesday, September 15, 2009, 6 p.m., and Public Hearing and Adoption of the

2009-10 Final Budget and Millage

Persons with disabilities who require assistance to participate in the meeting are requested to notify the Office of the Superintendent at

(352) 955-7527 (Voice) or (800) 955-8771 (TDD) at least 48 hours in advance, so their needs can be accommodated.