COVID-19 Health & Safety Protocols: Beyond the School Day

  • Field Trips

    Field trips may be allowed at the discretion of the school administration. Trips must follow all applicable requirements from this document, including the guidelines for transportation, as well the guidelines of the field trip venue.


    Facility Rentals

    Facility rentals by outside organizations will be considered at the discretion of the school administration. Rental activities must follow all applicable requirements of this document and existing facility rental procedures and must include plans for facility cleaning and disinfection. 


    Parent/Guardian and Volunteer/Visitor Activities

    Schools are required to:

    • Limit non-essential visitors, including volunteers. Essential visitors are defined as those with business that is critical to the operation of the district (e.g. those enrolling a student, contractors, deliveries, staff of the Department of Health), and those providing support for academic programs with prior approval from school and district administration.
    • Prior to coming to campus, individuals must be approved by the school administration and schedule an appointment. 
    • Document all visitors on campus during the school day, including the time and locations while on campus.
    • Additional volunteer/mentoring activities may be conducted virtually with prior approval from the school administration.
    • Zoom or another video-conferencing platform should be prioritized whenever possible for IEP meetings, 504 meetings, and parent conferences. Onsite parent/guardian conferences may occur if scheduled and arranged ahead of time. 
    • Limit Open House to 1 parent/guardian per child and offer a virtual option.


    Student Groups, Teams, and Organizations

    Schools are required to:

    • Ensure that student groups, clubs, organizations, and teams are able to completely follow the guidelines in this document before permitting them to meet on campus for activities. 
    • Enforce the school district's COVID-19 prevention protocols when hosting an event. Schools must stop or cancel an event if these policies cannot be fully enforced.
    • Limit attendance at indoor events to 25% of the facility’s capacity. School administrators may reduce attendance further at their discretion. 
    • Document all visitors on campus. Schools must pre-sell all tickets for event admission to ensure the attendance limit is maintained.
    • Ensure that all spectators at indoor events wear a mask and adhere to a physical distancing of at least 6 feet within the facility when possible. Families may be seated together and then separated from other families. 
    • Ensure that students returning to school after a positive COVID-19 test obtain clearance from a physician before participating in any school sports program.
    • Provide adequate cleaning and sanitizing supplies for event participants and attendees, including hand sanitizing stations.
    • Regularly clean and disinfect facilities, equipment, and uniforms between uses and after events. 
    • Follow the Transportation guidelines in this plan when traveling to competitions, including on charter buses and rental vehicles. 


    It is recommended that all schools:

    • Consider alternative platforms for spectator participation in events, such as live-stream video events for events, and student-only events when necessary.



    Schools are required to:

    • Remind that teachers, staff, visitors and students to stay home if they are experiencing any symptoms of COVID-19, have tested positive for COVID-19, or have been directed to stay at home after exposure to someone testing positive. 
    • Work with the Alachua County Health Department to identify and contact those who have had significant exposure to positive case in a school setting.
    • Notify the staff and families within 24 hours of learning that someone who was on campus has tested positive, when possible. These notifications will not share identifying information about the person.
    • Designate a staff member as a point of contact at their school for questions or concerns around practices, protocols, or potential exposure. All school staff and families should know who this person is and how to contact them.
    • Use simple, clear, and effective language about behaviors that prevent the spread of COVID-19 when communicating with staff and families (such as on school websites, in emails, and through school social media accounts). 
    • Use communication methods that are accessible for all students, faculty, and staff, including those with disabilities.
  • Vaccines
  • Symptoms and Cases
  • Close Contacts
  • COVID Testing
  • Face Covering Policy
  • Physical Distancing
  • Hand Hygiene
  • Cleaning and Disinfecting
  • Indoor Air and Outdoor Spaces
  • Other School Operations
  • Beyond the School Day
  • Response Plan Handbook